How to record an expense
Goal
Record a purchase, service or day-labour expense in the farm’s financial records.
Steps
Open Expenses > New Expense. If you have an invoice or receipt, upload it first using the invoice or receipt upload area. The system attempts to prefill the expense type, amount and other fields from the document.
Choose the expense type: invoice with products, small purchase, service or fee, wages or day labour, financial payment, asset, land or other. Complete the title, date, amount, currency, category and any relevant farm or crop season.
Save and open the expense details. Review the total, paid amount and outstanding balance; use the corresponding actions to edit the expense or record a payment.
Result
The expense is recorded with its category, supplier and payment status—pending, paid or partially paid—and is available to financial reports and cash-flow projections.
Common mistakes
- Leaving the wrong currency selected. A USD expense entered as UYU, or vice versa, is assigned to the wrong currency in the financial reports.
- Accepting document extraction without checking it. Blurred images and unusual documents can produce incorrect amounts, dates or categories; review the prefilled fields before saving.